How-To

Account-wide sharing settings (admins)

By Theron Gore · Updated October 2026

Account admins can share every page in the account with everyone, and give selected users access to every page regardless of how it's shared.

Go to Settings › Account › Content Management.

Setting	What it does
Share every page with everyone	Everyone in the account can open every page. Takes effect right away, for new and existing pages.
Page owners can limit sharing	Applies only while the setting above is on. Owners can still stop sharing a page, or share it only with people they choose.

Share every page with everyone	Page owners can limit sharing	Result
Off	(no effect)	Pages are private to their owner until the owner shares them
On	On	Every page is open to everyone by default, but owners can restrict individual pages
On	Off	Every page is open to everyone, and owners can’t restrict it

Let a user open and edit every page

Use this for team leads, sales managers or anyone who needs to step into any proposal.

Go to Settings › Users and open the user’s User Special Permissions.

Under Pages, tick Can open and edit every page in the account.

Click Save.

Warning

This permission overrides all sharing rules. Nobody can hide a page from this user, including by turning sharing off for that page.

Users with access to every page still follow edit locks: if someone else is editing, they request access or wait like everyone else.
For how individual users share their own pages, see Share a page with your team.

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