Turn proposals into a competitive advantage
Respond faster, present clearly, and let planners focus on fit rather than friction.
Core Principle
Planners reject venues that cannot do two things well
Speed and relevance
Respond quickly with a complete proposal that is clearly tailored to the planner’s specific needs, timing, and constraints.
Professional clarity and trust
Present information in a way that signals reliability, attention to detail, and a high standard of service from the first impression onward.
The Problem
With traditional methods, producing a single proposal requires hours of focused, manual work
Manual effort compounds
Rebuilding layouts, tracking down assets, and managing multiple file versions consumes time and attention that should be spent selling.
Effort turns into loss
Working with PDFs, long email chains, and pitch decks slows response times, creates inconsistency, and reduces clarity. This reduces momentum and increases planner friction.
The Solution
SendSites changes proposal creation and delivery in three ways
Content is prebuilt and governed
Templates, layouts, and media are centralized and curated during onboarding, so teams start from reliable consistent building blocks instead of blank files.
Proposals are assembled, not designed
Instead of designing proposals from scratch, teams assemble them from preapproved sections. Layouts format automatically, content adapts cleanly, and customization happens without breaking structure or brand.
Delivery happens through one live link
Each proposal is delivered as a single live page. There are no attachments, no resends, and no version confusion. Updates appear instantly on the same link.
Example
View a Real SendSite
View a real SendSite as a planner would see it, and see how it was assembled from a custom content library in minutes.
Business Solutions
What This Changes for Your Business
Higher Win Rates
Faster response times and superior proposals keep your venue at the top of planners' minds, improving outcomes when proposals are compared side by side.
Less Time Spent Per Proposal
Templates, centralized media, and automatic branding remove the manual work that slows teams down. Updates happen instantly without recreating files or restarting email threads, reducing internal interruptions and freeing time for selling and follow-up instead of formatting and coordination.
A Clear Competitive Edge
Most competitors still send static PDFs and stitched-together attachments. SendSites delivers a modern, interactive proposal experience that feels intentional and professional the moment it opens, helping your response stand out immediately in crowded RFP evaluations.
Technical
Technical Details and Features
Proposal creation and delivery
Build proposals from preapproved templates and media, then deliver them as a single live link that works on any device. Updates appear instantly without resending files or creating new versions.
Content governance and Permissions
Control who can edit layouts, media, and messaging across teams and properties. Brand standards stay locked while sales teams move fast.
Integrations
SendSites fits seamlessly into your existing stack, connecting with Simpleview, Delphi, and Versonix Seaware — and works just as well on its own. Powerful, flexible, and easy to use with or without integrations.
Analytics and engagement tracking
See when planners open proposals, what they view, and where they spend time. Use real engagement signals to prioritize follow-ups and improve win rates.
Communication tools
Keep all proposal communication tied to a single live page instead of scattered email threads. Everyone stays aligned on the same information at all times.
Security
Ready to learn more?
Watch a 20-minute demo to learn more about how SendSites can help your team be more productive and create winning event proposals.