The Five Ps for Perfect RFPs to Win Corporate Meetings

As group events are coming back to life, does it feel like you are responding to more RFPs than ever before?

With the rise of RFP tools, meeting planners are becoming notorious for contacting dozens of hotels just for one, single event. That leaves hotel sales teams wondering every time if they really have a shot at winning the business.

The tips below combined with SendSites proposal tool will help you streamline your sales process and win the business you need.


If the business is not a good fit, don’t waste your time. Send an email thanking the planner and tell him/her why you are not going to submit a response. They will either thank you or you’ll know immediately if you were on the short list if they request again for a response!


We have heard over and over that meeting planners often go with the first responder. They are busy folks and like to get the ball rolling.


Whatever you do, don’t leave answers to all the questions in the RFP. If don’t have an answer, explain why not.


Curate your proposal to be concise and to the point. This is your chance to highlight 1 or 2 unique features or services that make your property perfect for their event.


Don’t be shy about promoting yourself with references or links to recent publicity.

By Ashleigh Gore

Ashleigh is not a professional writer but rather just passionate about SendSites as a web-based sales communication platform that enables modern sales teams to capture their audience with compelling, personalized content for both proposals and prospecting.

Thank you The Boca Raton for permission to use your comments and photography!

You Focus on Selling

Focus Less on Building Proposals

Select a Customized Template

Personalize for Your Client & Send

Real-Time Engagement Tracking

Ready to learn more?

Schedule a 20-minute demo to learn more about how SendSites can help your team be more productive and create winning event proposals.